CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, June 27, 2016 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Burke, Casey, Markham, Mutch, Wrobel
APPROVAL OF AGENDA
PUBLIC HEARING
PRESENTATIONS
1. Proclamation in recognition of Parks and Recreation for the month of July – Jeff Muck, Director of Parks, Recreation and Cultural Services
REPORTS:
1. MANAGER/STAFF
2. ATTORNEY
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-N) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.
MATTERS FOR COUNCIL ACTION
1. Adoption of Resolution of Participation for a Federal Surface Transportation Program grant for the Novi Road (12 Mile to 13 Mile) Rehabilitation Project, approval of a cost share agreement with the Michigan Department of Transportation (with an estimated allocation of $689,300 to be paid by Federal grant funds and $1,032,900 to be paid by the City of Novi), and approval of City Fund allocations.
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2. Approval to award a construction contract for Karim Boulevard Reconstruction project to Cadillac Asphalt, LLC, the low bidder, in the amount of $741,419.80, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney, and approval of allocations from Major Road Fund and Drain Fund.
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3. Approval of the request of Biltmore Land, LLC for development of Covington Estates, JSP 15-02 for approval of a Residential Unit Development (RUD) Plan, as revised, and the associated RUD Agreement. The subject property is located on 48.83 acres in Section 31 north of Eight Mile Road and West of Garfield Road in the RA, Residential Acreage District. The applicant is proposing a 38 unit single-family development. The proposed RUD Plan includes, in addition to the improvements previously considered by City Council, a temporary relocation of the emergency access drive to extend along the north property line as an alternate to the proposed emergency access drive connection from the neighboring property to the east, which is being proposed in the event easements are not acquired.
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4. Approval of Proposed Water & Sewer Rate Resolutions for 2016-2017.
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5. Consideration of the request of Sue Nebe for an Unlisted Use Determination under Section 4.87 of the Zoning Ordinance. The applicant is requesting a determination as to which zoning district or districts the proposed use of the existing historic Chapman House at 46690 West Road as a retreat facility for small groups to engage in crafting activities, with meals and sleeping rooms provided, should be permitted in.
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6. Approval of the request of Pulte Homes for Dixon Meadows, JSP 14-46, with Zoning Map Amendment 18.709, to rezone property in Section 10, located on the east side of Dixon Road, north of Twelve Mile Road from RA (Residential Acreage) to RT (Two-Family Residential) subject to the related Planned Rezoning Overlay (PRO) Agreement, and corresponding PRO Plan. The property totals 22.36 acres and the applicant is proposing to construct a 90-unit single family residential detached site condominium.
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7. Approval to award to the engineering design services agreement to Orchard, Hiltz & McCliment for the Nine Mile Gravity Sanitary Sewer project (Roberts Road to Beck Road) in the amount of $216,264.
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8. Approval to award a unit price contract to Signature Services Inc., the low bidder, for as-needed concrete pavement repairs in an estimated amount of $206,000.
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9. Approval to award an amendment to the engineering services agreement with Spalding DeDecker for construction engineering services for the Novi Road (12 Mile to 13 Mile) Rehabilitation project in the amount of $131,935.
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10. Approval of Change Order No. 1 to Cadillac Asphalt, LLC, for the 2015 Neighborhood Road Program - Contract 2 (Asphalt) Drainage Improvements in the amount of $211,247.
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11. Consideration to approve “Agreement for Improvement and Occupancy of Property,” in connection with a parcel of land located on the south side of Grand River west of Taft Road to be used for temporary City recreation (soccer) fields and temporary parking facilities by the property owner, subject to final review and approval as to form by the City Manager and City Attorney’s Office.
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12. Appointments to Boards and Commissions
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13. Approval of resolution to authorize Budget Amendment #2016-4.
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AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
COMMITTEE REPORTS
MAYOR AND COUNCIL ISSUES
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION: Consent Agenda items which have been removed for discussion and/or action.
COMMUNICATIONS:
CONSENT AGENDA: Background information for Consent Agenda items is available for review at the City Clerk’s Office.
A. Approve Minutes of:
1. June 6, 2016 – Regular meeting
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B. Approval of 2% wage increase for Michigan Association of Public Employees labor group.
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C. Approval of a request by Mirabella Estates Condominium Association to waive the Maintenance and Guarantee Bond required under Section 26.5-33(2)(c)(3) of the ordinance for streets installed in Mirabella Estates located west of Meadowbrook Road and north of Eight Mile Road in Section 35.
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D. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Mirabella Estates Condominium Association for the Mirabella Estates project located west of Meadowbrook Road, north of Eight Mile Road.
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E. Approval to purchase a Shortstop 2 Mini Concrete Mixer and Shortstop 3.5 Loading System from Ernest Industries Inc., the lowest responsive bidder, in the amount of $67,500.
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F. Acceptance of the Amended and Restated pathway easement as a donation from Providence Hospital and Medical Centers, Inc., as part of the Rose Senior Living site located south of Grand River Avenue and west of Beck Road (parcel 22-17-400-042 and 22-17-400-043) to accommodate the future extension of the ITC Trail from the Medilodge property to Beck Road.
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G. Oakland County Law Enforcement Mutual Aid Agreement
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H. Approval to award bid for 55 refrigerators at Meadowbrook Commons to Best Buy in the amount of $24,475.
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I. Approval to purchase new vehicles as follows: one (1) 2016 Ford F-150 pickup truck from Jorgensen Ford, the low bidder, in the amount of $28,000 ; and one (1) 2016 Chevrolet Colorado pickup truck from Berger Chevrolet in the amount of $26,674 using the Oakland County cooperative purchasing contract.
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J. Approval to award a contract for construction services to Cross Renovation, Inc. for construction of the new Lakeshore Park shelter in the amount of $74,777, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
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K. Approval to award geotechnical services to Soil and Materials Engineers, Inc. for Beck Road Rehabilitation (8 Mile Road to 9 Mile Road) geotechnical engineering in the amount of $17,500.
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L. Approval of employee contract between the City of Novi and Michael R. Lohmeier as the City Assessor of the City of Novi, Michigan.
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M. Approval of employee contract between the City of Novi and Cortney Hanson as the City Clerk of the City of Novi, Michigan.
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N. Approval of Claims and Accounts – Warrant No. 966
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ADJOURNMENT
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted. The following schedule consists of meetings that are routinely held in the Council Chambers. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
July
4 – City Offices Closed
11 – City Council – Council Chambers – 7 p.m.
12 – Zoning Board of Appeals – Council Chambers – 7 p.m.
13 – Planning Commission – Council Chambers – 7 p.m.
20 – Library Board – Council Chambers – 7 p.m.
21 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
25 – City Council – Council Chambers – 7 p.m.
27 – Planning Commission – Council Chambers – 7 p.m.
August
8 – City Council – Council Chambers – 7 p.m.
9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
18 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
29 – City Council – Council Chambers – 7 p.m.
NOTICE: People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.
We kindly request that you turn off all cell phones while in the Council Chambers. Thank you.