CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, August 8, 2016 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Burke, Casey, Markham, Mutch, Wrobel
APPROVAL OF AGENDA
PUBLIC HEARING
PRESENTATIONS
1. Thoroughfare Master Plan – The Corradino Group
REPORTS:
1. MANAGER/STAFF
2. ATTORNEY
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-T) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.
MATTERS FOR COUNCIL ACTION
1. Approval to award a construction contract for the Crescent Boulevard Reconstruction project to Toebe Construction, LLC., the low bidder, in the amount of $1,810,418, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
2. Approval of the request of The Ivanhoe Companies for Beacon Hill, JSP 15-08, with Zoning Map Amendment 18.710, to rezone property in Section 12, located on the northeast corner of Twelve Mile Road and Meadowbrook Road from RA (Residential Acreage) to R-4 (One-Family Residential) and B-3 (General Business), subject to the related Planned Rezoning Overlay (PRO) Agreement, and corresponding PRO Plan. The property is approximately 21.13 acres. The applicant is proposing a 42-unit single-family residential development with frontage on and access to Meadowbrook Road, up to 22,000 square feet of commercial space with frontage on Twelve Mile Road, and an open space/park area at the corner of the intersection.
3. Approval of the request of TBON, LLC for approval of Special Land Use, Preliminary Site Plan, Wetlands Permit and Stormwater Management Plan. The request is for an expansion of the existing showplace exposition facility by adding a 175,815 square foot building addition, with associated parking lot and other site improvements for land within the OST, Planned Office Service Technology District, and in the OST, Planned Office Service Technology District with an EXO, Exposition Overlay District. The subject property is located in Section 16, north of Grand River Avenue and west of Taft Road.
4. Approval to award 2-year Aggregate Materials Contracts to support road and water/sewer maintenance activities, each with a single one-year renewable option, to two separate firms (Ellsworth Industries Inc., and San Marino Excavating Inc.) based on unit pricing for each material, for a total estimated amount of $156,970.
5. Approval to purchase a new Caterpillar Model M318F Wheel Excavator from Michigan Cat Inc., using the State of Michigan MiDeal cooperative purchasing contract, in the amount of $239,800.
6. Approval to award a construction contract for 2016 Pathway Program to Merlo Construction Co. the low bidder, in the amount of $221,395, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
7. Approval to award a construction contract for the Providence Park Connector Trail (ITC Corridor Regional Trail Phase 3B) to D & H Asphalt Company, the low bidder, in the amount of $285,121, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney, and approval of a resolution to amend the budget to add $82,000 to this line item.
8. Approval of purchase agreement for the 10.2 acre property at 42750 Grand River Avenue, for $2,800,000, and to direct the City Administration to undertake, prior to closing, the appropriate due diligence with respect to the site, including (but not limited to) an environmental review, with the final form of the agreement, including minor non-substantive changes, to be approved by the City Manager and City Attorney.
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
COMMITTEE REPORTS
MAYOR AND COUNCIL ISSUES
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION: Consent Agenda items which have been removed for discussion and/or action.
COMMUNICATIONS:
CONSENT AGENDA: Background information for Consent Agenda items is available for review at the City Clerk’s Office.
A. Approve Minutes of:
1. July 25, 2016 – Regular meeting
B. Enter Executive Session immediately following the regular meeting of August 8, 2016 in the Council Annex for the purpose of discussing labor negotiations.
C. Approval of a resolution to extend current Youth Council representative terms to December 31, 2016; to establish a new time frame of two-year term limit, beginning in January 2017; and going forward only have student representatives on the Parks, Recreation and Cultural Services Commission and Library Board.
D. Approval of a Street Light Purchase Agreement with The Detroit Edison Company for the installation and ongoing operation costs of street lights within the Ridgeview Villas development on Nick Lidstrom Drive; and approval of an agreement with Toll MI V, a Michigan Limited Liability Company, for street light installation and ongoing operation costs per the City’s Street Lighting Policy.
E. Approval of Resolution to close Taft Road from Novi High School (west lot) to Grand River Avenue and Grand River Avenue to 46100 Grand River Avenue (Suburban Collection Showplace) from 10 – 11 a.m. on Monday, September 5, 2016 for the Michigan State Fair Parade.
F. Approval of Resolution Authorizing “2016 Michigan State Fair” to occur on the Suburban Collection Showplace property at 46100 Grand River Avenue.
G. Approval of Resolution regarding Temporary Michigan State Fair Promotional Signage allowing city-wide temporary relief from the Sign Ordinance from August 29 through September 5, 2016.
H. Approval of the 2017 Suburban Mobility Authority for Regional Transportation (SMART) Municipal Credit Fund Contract and Resolution for the Older Adult Transportation Program in the amount of $54,454.
I. Approval to purchase apparatus fire hose for the Novi Fire Department from H.D. Edwards & Co., the sole source provider in Michigan, in the amount of $18,439.
J. Approval to award an amendment to the engineering services agreement with Spalding DeDecker Associates for construction engineering services for the 2016 Pathway Program in the amount of $30,391.
K. Approval of an agreement with Suburban Collection Showplace to host the 2016 Evening of Appreciation, an annual event honoring Boards, Commissions, Committees and Employees for their dedication to Novi, on Friday, December 9, 2016 for the estimated amount of $18,360.
L. Approval to award a one-year contract with two one-year renewal options for the Phragmites Removal project to Natural Community Services, the lowest bidder, for a cost of $31,458 in the first year.
M. Approval to award an amendment to the engineering services agreement with Spalding DeDecker Associates for construction engineering services for the Providence Park Connector Trail (ITC Corridor Regional Trail Phase 3B) in the amount of $43,493.
N. Approval to award an amendment to the engineering services agreement with URS Corporation for construction engineering services for the Crescent Boulevard Reconstruction project in the amount of $159,952.
O. Acceptance of a warranty deed for the dedication of parcel 22-14-376-013 from Singh IV Limited Partnership for the purpose of reconstructing Crescent Boulevard east of Novi Road.
P. Acceptance of highway easements over parcels 22-14-376-009 and 22-14-376-063 from Novi Town Center Investors, LLC for the purpose of reconstructing Crescent Boulevard east of Novi Road.
Q. Acceptance of a warranty deed for the dedication of parcel 22-14-376-008 and sidewalk easement over parcel 22-14-376-010 from WPS Novi, LLC for the purpose of reconstructing Crescent Boulevard east of Novi Road.
R. Acceptance of the Mirabella Estates subdivision street, Carmela Court, and adoption of Act 51 New Street Resolution accepting it as public, adding 0.13 miles of roadway to the City's street system.
S. Acceptance of a warranty deed from Mirabella Estates Condominium Association for the dedication of a 60 foot right-of-way along the west side of Meadowbrook Road as part of the Mirabella Estates Subdivision.
T. Approval of Claims and Accounts – Warrant No. 969
ADJOURNMENT
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted. The following schedule consists of meetings that are routinely held in the Council Chambers. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
August
9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
17 – Library Board – Council Chambers – 7 p.m.
18 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
29 – City Council – Council Chambers – 7 p.m.
September
5 – City Offices Closed
12 – City Council – Council Chambers – 7 p.m.
13 – Zoning Board of Appeals – Council Chambers – 7 p.m.
14 – Planning Commission – Council Chambers – 7 p.m.
15 – Parks, Recreation & Cultural Services Commission – 7 p.m.
21 – Library Board – Council Chambers – 7 p.m.
26 – City Council – Council Chambers – 7 p.m.
28 – Planning Commission – Council Chambers – 7 p.m.
NOTICE: People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.
We kindly request that you turn off all cell phones while in the Council Chambers. Thank you.